AVKUL ERPDocs
SCREEN GUIDE · 11 OCT 2026

Year-end rollover

Use year-end rollover in the school workspace. Preview new-session student placement and apply or revert a recorded promotion batch.

Try guided demo →Download guide ↓
Year-end rollover — illustrated workflow banner
OVERVIEW

What you can do

01

Copy classes & sections across

02

Undo

03

Dry-run a rollover — writes nothing

04

Copy classes/sections/subjects into the new session

05

Apply the rollover (transactional)

06

Revert

07

Batches

BEFORE YOU BEGIN

Access & setup

Intended access: Assigned account with the required permissions.

  • A school account with the permissions shown below.
  • Choose the relevant school, academic session or child before working.
Required permission keys
promotion:viewpromotion:createpromotion:managepromotion:delete

Use the public sample demo to learn this flow. Your assigned ERP account determines access to actual school records.

STEP BY STEP

How the workflow works

  1. 01

    Choose the source and target academic sessions

    A school account with the permissions shown below.

  2. 02

    Clone or prepare the target class structure

    Undo is part of the documented workflow.

  3. 03

    Review the dry-run placement and exceptions

    Dry-run a rollover — writes nothing is part of the documented workflow.

  4. 04

    Commit only the reviewed batch and keep its reversal reference

    Review the result in the connected record or workspace before moving on.

Fields & controls

The screen exposes the following context or input controls. Required fields are validated by the live application.

  • From (closing)
  • To (new year)
  • Min attendance %
  • Min average %
  • Hold students with dues
CURRENT BEHAVIOUR

Rules & current limits

  • Preview writes nothing; commit changes enrollment. Locked sessions and school ownership checks still apply.

Source inventory checked on 11 October 2026. Guide availability confirms documentation publication, not certification of every external service or device flow.

LEARN BY DOING

Try year-end rollover

Open a guided sample workspace, try the available actions, then reset whenever you like. No login required.

Launch guided demo →
FOR IMPLEMENTERS

API & permissions reference

These are the source-matched API operations connected to this guide. Reading this reference does not execute any request.

5 source-declared operations
POST/api/v1/promotions/preview

Dry-run a rollover — writes nothing

promotion:view

Declared request fields: fromSessionId (required), toSessionId (required), criteria (optional).

POST/api/v1/promotions/clone-structure

Copy classes/sections/subjects into the new session

promotion:create

Declared request fields: fromSessionId (required), toSessionId (required), includeTimetables (optional).

POST/api/v1/promotions/commit

Apply the rollover (transactional)

promotion:manage

Declared request fields: fromSessionId (required), toSessionId (required), decisions (required), activateTargetSession (optional), notes (optional), graduationYear (optional).

POST/api/v1/promotions/batches/:id/revert

Revert

promotion:delete
GET/api/v1/promotions/batches

Batches

promotion:view

Open the actual application

ERP links use your assigned account. Record-specific pages start from the list so you can choose a real record.

/en/school/promotionOpen ↗

Keep exploring

Module guideYear-end rollover →