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Spreadsheets, separate apps or one school ERP?
Most schools start with registers, spreadsheets and a WhatsApp group, then add a fee app and an attendance app. This page compares that setup with a single connected ERP, and gives you a checklist to judge any vendor, including us.
How the three setups compare
| Task | Spreadsheets and registers | Separate apps | One connected ERP (AVKUL) |
|---|---|---|---|
| Student record | Copied into each register by hand | One copy per app, kept in sync by staff | One record shared by admissions, attendance, exams, fees and transport |
| Fee collection | Receipt book, totals added later | Fee app separate from accounts | Receipts post into collections and the ledger, with Tally export |
| Report cards | Marks retyped from mark sheets | Export from one app, import to another | Marks entered once flow into the term report card |
| Parent communication | Phone calls and group messages | A messaging app with its own contact list | Notices reach the linked parents in the parent app |
| Who can see what | Whoever holds the file | Different logins and rules per app | School-scoped roles, 2FA and an audit trail |
| Government returns | Compiled by hand each time | Compiled across apps | UDISE+, APAAR and CBSE returns from records you already keep |
A checklist for choosing school management software
There is a longer version on our blog: choosing school management software.
- Does one student record feed admissions, attendance, exams, fees and transport, or does staff retype it?
- Can each role (principal, teacher, accountant, parent, driver) see only what they need?
- Is there an audit trail of who changed or opened a record?
- Does the parent app show attendance, homework, fees and notices together?
- Can families pay online, and do payments reconcile without manual matching?
- Can you export accounting entries to Tally?
- Does it handle several campuses with separate workspaces?
- Is every module documented publicly, so you know what it does before you buy?
- Which languages does it support for staff and parents?
- What does the price include, and is the number of students capped?
How AVKUL answers that checklist
One record
45 documented modules share the same student, class, staff and finance records.
Public documentation
Every module has a public guide with steps, permissions and current limits.
Languages
English, Hindi, Marathi, Gujarati and Tamil.
Pricing
Plans from free to ₹4,999/month, with unlimited students on every paid plan.
See AVKUL with your own school in mind.
Tell us how your admissions, classes and fees run today. We will walk you through the matching workflows.